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Receive goods from a vendor (GRN)

Record the goods that arrived against a purchase order. Stock goes up as soon as the receipt is validated.

Purchase 5 steps 1:08 video Purchase - User (Own Documents) or Manager
Where to find it PurchaseOrders

Before you start

The purchase order must be confirmed. See Create a purchase order.

Steps

  1. Open Purchase. Click the search box above the list and choose the To Receive filter. The list now shows only the orders that are still waiting for goods.
  2. Click the purchase order, then click Receive. The goods receipt (GRN) for that order opens.
  3. Check Receive Qty on each line. It starts with everything that is still to come, shown as Remaining. Type a smaller number if less arrived, or untick a line that did not arrive at all.
  4. Set the Received date, or leave it blank to use today.
  5. Click Validate Receipt. The stock is now on hand, and the order's status changes to Received.

Note

If only part of the order arrived, the order shows Partially Received and stays in the To Receive filter. See Receive part of an order.

Tip

The GRNs / Receipts button at the top of the order opens its receipts. Every receipt is also listed under Purchase > Operations > Receipts / GRNs.

What happens next

When the vendor's invoice arrives, create the vendor bill from the purchase order.

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