Academy

Expenses & Petty Cash

Expense reports and receipts, approvals, reimbursement, advances and petty cash boxes.

4 lessons available · 4 more on the way

Overview

Employees record what they spent, attach receipts and submit; managers approve; accounting posts and pays. Petty cash boxes, employee advances and company card spending are handled in the same place.

Draft → To Approve → Approved → Posted → Paid

Page Where What it is
Expenses Expenses › Expenses All expense reports.
Employee Advances Expenses › Employee Advances Money given to an employee before spending, and money returned.
Pay Reimbursements Expenses › Pay Reimbursements Pay several posted reports in one bank or cash payment.
Employee Balances Expenses › Employee Balances What each employee holds from advances and what the company owes them.
Petty Cash Expenses › Petty Cash Cash boxes: top up, pay, count, statement.
Analytics Expenses › Analytics Spending by category and by employee.
Categories Expenses › Categories Default account and tax, fixed rates and spending rules.

The Expenses app needs Accounting and Employees.

Tasks in Expenses & Petty Cash

Expense reports

Submit an expense report Record what you spent, attach the receipts and send the report to your manager for approval. 7 steps Approve and post an expense report Review a submitted expense report, approve or refuse it, and post it to the books in the right VAT period. 4 steps Reimburse an employee Pay an employee back for a posted expense report - one report at a time, in instalments, or several reports in one payment. 4 steps

Petty cash

Run a petty cash box Create a petty cash box, top it up, pay small expenses from it, count the cash and read its statement. 5 steps

Coming soon

These lessons are being written and recorded.

  • Read a receipt automatically
  • Give an employee an advance
  • Bill an expense to a customer
  • Expense categories and spending rules