Accounting

Invoices, bills, cash purchases, payments and cheques, journals, currencies and assets.

22 lessons available · 3 more on the way

Overview

Accounting is the financial backbone: the chart of accounts, journals and taxes, everything you invoice, buy and pay, and the reports that tie it together. Every posted sale, purchase, stock movement and expense lands here as a journal entry.

The flow: invoice a customer (or enter a vendor bill) > Confirm it so it is posted > record the payment > read the result in the reports.

Feature	Where	What it is
Overview	Accounting > Overview	Bank balance, receipts to match, payments to process, overdue invoices and a set-up checklist.
Customers	Accounting > Customers	Customers, Customer Invoices, Credit Notes and Customer Payments.
Vendors	Accounting > Vendors	Vendors, Vendor Bills, Cash Purchases, Debit Notes, Vendor Payments and Vendor Due Summary.
Accounting	Accounting > Accounting	Journal Entries, Chart of Accounts and Account Groups.
Assets	Accounting > Assets	The fixed asset register and depreciation. This menu appears only when Asset Management is switched on in Settings.
Reports	Accounting > Reports	Balance Sheet, Profit and Loss, ledgers, ageing, Tax Report, Payment Register and more.
Configuration	Accounting > Configuration	Journals, Taxes, Payment Methods, Currencies & Rates and Opening Balances.

Reports are for Accounting Managers and Administrators. They read posted entries only, in your company currency, and export to PDF and Excel.

Tasks in Accounting

Set-up

Manage the chart of accounts and account groups See the list of ledger accounts, add a new account, and see how account groups organise the accounts into the reports. 6 steps1:26 video Set up journals The sales, purchase, bank, cash and general journals - what each one is for and which accounts it uses. 5 steps1:02 video Set up taxes (VAT rates) Where the UAE VAT 5% rate is set up, which accounts it posts to, and how to add another tax rate. 5 steps1:14 video Set up payment methods The methods offered on customer and vendor payments, what each one does, and how to add your own. 5 steps1:10 video Set up currencies and exchange rates See the currencies you trade in and their rates against the dirham, change a rate, and add another currency. 4 steps1:14 video Enter opening balances The one-time screen that brings your balances from your old books into SiaOne when you start. 5 steps1:13 video

Customers

Create a customer invoice Create a tax invoice for a customer, save it as a draft, then confirm it so it is posted to the accounts. 7 steps1:33 video Record a customer payment Record money received from a customer by cash, bank transfer, card or cheque, straight from the invoice it pays. 7 steps1:33 video Record a post-dated cheque (PDC) Record a cheque with a future date, clear it when the bank pays it, and handle a cheque that bounces. 7 steps1:45 video Add billable expenses to a customer invoice Mark a supplier cost as billable to a customer, then pull it onto that customer's next invoice so you get the money back. 8 steps2:28 video Issue a credit note Credit a customer for returned goods or a billing mistake, straight from the posted invoice, and refund the money if needed. 6 steps1:25 video Refund a customer Pay a customer back from the bank or cash, against a posted credit note. 6 steps1:00 video Record an advance payment and allocate it later Save money a customer paid before the invoice exists, then set it against the invoice when it is ready. 7 steps1:43 video Unallocate a payment Detach a payment from the wrong invoice, so the invoice is open again and the money is free to use. 5 steps1:14 video Reset a posted invoice to draft Take a posted invoice back to draft, correct it, and post it again with the same number. 5 steps1:22 video

Journals and accounts

Record a manual journal entry Post your own debit and credit lines for something no invoice, bill or payment covers - such as a bank charge or a correction. 5 steps1:38 video

Vendors

Record a vendor bill Enter a bill you received from a supplier - for expenses or for products - and confirm it so it is posted. 7 steps1:57 video Pay a vendor bill Record the money you sent to a vendor, straight from the bill it pays - in full or in part. 7 steps1:30 video Issue a post-dated cheque to a vendor Pay a vendor bill with a cheque that carries a future date, and mark it cleared when the bank pays it. 7 steps2:04 video Record a cash purchase Record something you paid for straight away from cash or the bank, when there is no vendor bill to enter. 5 steps1:10 video Issue a debit note Reduce what you owe a vendor for returned goods or a billing mistake, straight from the posted bill. 5 steps1:13 video

Assets

Register a fixed asset and run depreciation Add an asset such as a vehicle, see its depreciation board, confirm it, and post the depreciation each month. 7 steps2:18 video

Coming soon

These lessons are being written and recorded.

Email many invoices at once
Upload a bill and let SiaOne read it
Lock a closed period